University of the Philippines
Office of the Secretary of the University

About OSU

The Office of the Secretary of the University and of the Board of Regents (OSU) was established to handle the records and communications of the University. The OSU is the communication, operations, and policy-research hub of the Board of Regents. As the custodian of the Board’s official records on policies and decisions, the OSU also conducts research on policy for the Board’s attention and action.

The mandate for the appointment and functions of the Secretary of the University and of the Board of Regents is based on Section 15 of Republic Act 9500 – An Act to Strengthen the University of the Philippines as the National University, otherwise known as the UP Charter.

SEC15. The Secretary of the University and of the Board of Regents. – There shall be a Secretary of the University appointed by the Board, who shall also be the Secretary of the Board, and who shall keep such records of the University as may be designated by the Board.

The Secretary of the University is appointed by the Board of Regents upon the recommendation of the President.

UP Quality Policy


Functions of OSU

  1. Manages the repository system and archiving of all central records/documents of the University and the Board of Regents;
  2. Receives all communications coming from the different constituent universities and regional units addressed to the Board of Regents, President, and Secretary of the University, for records-keeping;
  3. Handles the preparation of agenda and minutes of the meetings of the Board of Regents;
  4. Provides other designated communication, operational, and policy research services to the Board of Regents;
  5. Provides services related to the receipt, release, and delivery of communications and notices of appointments; and,
  6. Promotes the speedy flow and processing of communications between the top policy-makers and the various constituents of the University.